Call For Venue

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About YouthMappers Bangladesh Summit

YouthMappers Bangladesh Community is an organized community ecosystem of YouthMappers chapters in Bangladesh. Capitalizing on web-based open geospatial technologies and a network of universities around the globe, YouthMappers is an initiative with a mission of cultivating a generation of young leaders to create resilient communities and define their world by mapping it. To be connected with us or want to open a chapter at your campus, please email us at info.ymbd@gmail.com

Note: Criteria and template are lifted from SotM 2024 Call for Venues.

How to bid for YouthMappers Bangladesh Summit 2025

Would you and your team like to apply for holding YouthMappers Bangladesh Summit 2025 in your campus? For a proper official application please complete the following steps

Key dates

  • Call for venues open on: 15 March 2025
  • Submit your proposal by: 25 March 2025
  • Review period: ~1 week after deadline
  • Announcement of venue: on April

Selection Criteria (lifted and modified from int’l SoTM)

Team

  • How many members does the local team have?
  • Is the local team situated nearby the venue?
  • How many of the team members are situated in the city of the venue?
  • How are the team and the group members connected to OpenStreetMap?
  • Do some group members have experience in organizing a larger conference?

Bid/wiki form

  • Is the form fully filled in?

Venue

  • Reservation of the the venue (contract doesn't have to be signed, but the local team should have the confirmation of the venue operator and optimally a pre-booking of the venue at the proposed conference dates)
    • Do you have any back up venue?
  • For how many visitors is the venue suitable?
  • Size of auditoriums
  • Size of foyer
  • Floor plan with auditoriums, foyer and breakout rooms
  • Are there spaces for breakout sessions?
  • Is the venue wheelchair accessible?
  • What are the facilities in the venue (e.g. A/V, electricity, tech, airconditioned or not, etc)
    • Does the venue offer internet connection? (for workshops that need access to internet)
    • Does the venue offer power backup in case of power outage?
    • Will a hybrid conference (in-person and online) be possible?
    • What is the sanitary condition in the venue (e.g. toilet facilities)
  • What are the nearby or on-site facilities in the venue (e.g. potential accommodations for participants (nearby or on-site), restaurants, etc)?

Costs

  • Is the calculation filled in with the costs for venue and catering?
  • How much are you targeting to raise through sponsorships?
  • Does the budget accounted the following additional items (not exhaustive):
    • costs for swags, printing
    • possibility of hybrid conference
    • cost of free and paid conference tickets

City

  • What infrastructure does the place have?
    • accessibility (PWD, bike lanes),
    • communication (internet, local sim cards)
    • public transportation (how to access venue by walking, car, bike, etc)
  • Was an YouthMappers Bangladesh Summit held in the same campus in the previous years?

Safety

  • What about medical and travel safety?
  • What about terrorism or crime?
  • What will be the season/weather look like in the targeted dates?

Travel

  • How good is the place reachable nationally and internationally?
    • What are the modes of transportation (air / rail / road)?
    • Is there an international/national airport?
    • What the distance and modes of transportation from airports to city/venue?
  • How about affordability of the travel?

Dates

  • Is the venue available at proper dates?
  • Are there conflicts with other conferences (national/regional SotM, FOSS4G)?
  • Are there conflicts with national festivals / activities (e.g. festivities, elections, holidays)?
  • Do you have a rough idea on how timelines will look like (e.g. call for participation / sponsorhip / scholarship, etc)?

Other special features of the venue

  • Are there any other special features of the venue that we should consider? For example: administrative support or local sponsors?

Contact

Do you need help with your bid? Or do you have any questions? For questions and assistance, please ask directly via email info.ymbd@gmail.com

Bids

The bids do not have to be in a final version to be listed here, so you may be able to work on it collectively. Because that's what a wiki is all about.

(Add your bidding link here)

▶▶▶ Visit for template HERE

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