State of the Map 2024/volunteers
Roles
Do you want to participate at SotM 2024 as a volunteer? We need help in the following roles:
Registration and Infodesk (location: Nairobi)
T-shirt distribution + entrance badge control + give directions to attendees, etc.
Session Host (location: Nairobi)
Session hosts announce the speakers before the talks and lead the Questions & Answers (Q&A) sessions after the talks. Session hosts read the speaker's bio and talk description and say 2-3 sentences about the session before the talk starts. During the talk the session hosts observes the questions section. After the talk the session hosts goes through the questions with the speaker.
The Q&A session will be hybrid: Attendees in Venueless and attendees in Nairobi are invited to write their questions in the Q&A section in Venueless. All attendees in Nairobi have Venueless access with their tickets.
Video Streaming (location: Nairobi)
The video team does the streaming during the conference. They need two volunteers per main lecture hall who observe/monitor the streams and assist the video streaming service provider.
- <video 1>: assist the people from the video streaming service provider and the video team if they need any help, switch between BigBlueButton and pre-recorded video during pre-recorded talks, etc.
- <video 2>: watch the video streams and inform the session host and the video team in case of any issue
Remote/Pre-Recorded Talk Assistant (location: Nairobi)
The introduction and Q&A of remote/pre-recorded talks takes place in a video conference. We need an assistant in a different room who joins this conference, tests everything with the remote speaker and hands everything over to the session host when they enter the room right before the talk starts.
- <remote talk assistant> prepare the call with the remote presenters for the session host, help with the connection with the remote presenter
Session Assistant (location: Nairobi)
The session assistant helps the speaker, the session host and the video team with all smaller tasks. Before the session starts the session assistants are in touch with session host and video team and support them with all they need. If there are severe problems, they get in touch with the organization team.
- <assistant> support the session host in case of issue and collect questions from the audience if requested from the session host (the main source of questions is Venueless), help the speaker put on the microphone, help with BigBlueButton in the case of online workshops
Room Assistant (location: Nairobi)
Providing general support for self organized sessions
Venueless Assistant (location: Venueless)
Online workshops and self-organized online sessions are in BigBlueButton rooms. The Venueless assistants help the speakers of online workshops and self-organized online sessions and ensures that they have all rights to perform their session. It is necessary that the Venueless assistants have good experience with BigBlueButton.
Venueless Infodesk (location: Venueless)
We will have a virtual infodesk during SotM. Additionally we are online at
Social Media (location: Nairobi)
Take photos, suggest captions, quotes for social media team
Volunteers please contact the SotM working group
Hi volunteers :) Those who are not in contact with the SotM working group yet, please send a short email to sotm@openstreetmap.org. We need your email addresses to coordinate everything!
Schedule
Thursday, 5 September 2024
Set-up
- OSM Kenya
Friday, 6 August 2024
| Time | Infodesk | Maasai Mara | Tsavo Hall | Amboseli Hall | Aberdare Hall | Venueless | |
|---|---|---|---|---|---|---|---|
| 10:00 - 11:00 | ID - Ednah Dindi | SH - Walter Mayeku | RA - FRANKLYNE MUYAGA | VID - Sally Mlingi | Morning | ||
| ID - Elizaphan Maina | SA - Laura Mugeha | VA - Tatu Kazimoto | |||||
| ID - Stacy Achando | VS - Caleb Cheruiyot | ||||||
| ID - Anne Omollo | VSA - Tom Omollo Alando | ||||||
| ID - Fredrick Otieno | |||||||
| ID - Lilian Gathoni | |||||||
| 11:00 - 11:30 | Tea break | ||||||
| 11:30 - 13:00 | ID - Ednah Dindi | SH - Benedicta Banful Ohene-Amadi | SH - NIKOYO EMOUGOU Yves Emmanuel | SH - Priscilla Kapolo | RA - FRANKLYNE MUYAGA | VID - Sally Mlingi | |
| ID - Elizaphan Maina | SA - Justine Cyrinyana | SA - Nishimirwe Liliane | SA - Anastazia Caroll Maholi | VA - Tatu Kazimoto | |||
| ID - Stacy Achando | VS - Caleb Cheruiyot | VS - Roy Munga | |||||
| ID - Anne Omollo | VSA - Tom Omollo Alando | VSA - Christian Makhuyi | |||||
| 13:00 - 14:30 | Lunch break | ||||||
| 14:30 - 16:00 | ID - Fredrick Otieno | SH - Letwin Pondo | SH - Micheal Kaluba | SH - Victor Ademoyero | RA - DANIELE SANTINI | VID - Geoffrey Orina | Afternoon |
| ID - Lilian Gathoni | SA - Hillary Musundi | SA - Francis Ndiritu | SA - Pacifique Ishimwe | VA - Judith Murage | |||
| VS - Peter Agenga | VS - Moses Kyalo | ||||||
| VSA - EMANUEL KOMBE | VSA - Joy Christine | ||||||
| 16:00 - 16:30 | Tea break | ||||||
| 16:30 - 18:00 | ID - Fredrick Otieno | SH - Letwin Pondo | SH - Micheal Kaluba | SH - Victor Ademoyero | RA - DANIELE SANTINI | VID - Geoffrey Orina | |
| ID - Lilian Gathoni | SA - Hillary Musundi | SA - Francis Ndiritu | SA - Pacifique Ishimwe | VA - Judith Murage | |||
| VS - Peter Agenga | VS - Moses Kyalo | ||||||
| VSA - EMANUEL KOMBE | VSA - Joy Christine | ||||||
Saturday, 7 September 2024
| Time | Infodesk | Maasai Mara | Tsavo Hall | Amboseli Hall | Aberdare Hall | Venueless | |
|---|---|---|---|---|---|---|---|
| 10:00 - 11:00 | ID - Ednah Dindi | SH - Keren Wang'ombe | RA - KHAN MOHAMMAD IBTEHAL | VID - RABINA POUDYAL | Morning | ||
| ID - Elizaphan Maina | SA - Tsongo Muluba Bienvenu | VA - KIPTOO EMMANUEL | |||||
| VS - Caleb Cheruiyot | |||||||
| VS - Boneya Hassan | |||||||
| VSA - Eric Ireri | |||||||
| 11:00 - 11:30 | Tea break | ||||||
| 11:30 - 13:00 | ID - Ednah Dindi | SH - Keren Wang'ombe | SH - Micheal Kaluba | SH - Maya Lovo | RA - KHAN MOHAMMAD IBTEHAL | VID - RABINA POUDYAL | |
| ID - Elizaphan Maina | SA - Tsongo Muluba Bienvenu | SA - Nishimirwe Liliane | SA - Marianna MUKULUNGA | VA - KIPTOO EMMANUEL | |||
| VS - Boneya Hassan | VS - Collins Omwando | ||||||
| VSA - Eric Ireri | VSA - AQUILINA GEORGE JOHAKIMU | ||||||
| 13:00 - 14:30 | Lunch break | ||||||
| 14:30 - 16:00 | ID - Stacy Achando | SH - Erick Tamba Mnyali | SH - Anna Zanchetta | SH - Samson Ngumenawe | RA - KAPAY YONGOLOLO | VID - LEVIS RUTO | Afternoon |
| ID - Anne Omollo | SA - Judith Murage | SA - Awania Morish | SA - Priscovia Ng'ambi | VA - PHILIP MUCHEMI | |||
| VS - Jacques NIYIGENA | VS - DENNIS BIEGON | ||||||
| VSA - KASOZI DENIS | VSA - Katongole Umar | ||||||
| 16:00 - 16:30 | Tea break | ||||||
| 16:30 - 18:00 | ID - Stacy Achando | SH - Erick Tamba Mnyali | SH - Anna Zanchetta | SH - Samson Ngumenawe | RA - KAPAY YONGOLOLO | VID - LEVIS RUTO | |
| ID - Anne Omollo | SA - Judith Murage | SA - Awania Morish | SA - Priscovia Ng'ambi | VA - PHILIP MUCHEMI | |||
| VS - Jacques NIYIGENA | VS - DENNIS BIEGON | ||||||
| VSA - KASOZI DENIS | VSA - Katongole Umar | ||||||
Sunday, 8 September 2024
| Time | Infodesk | Maasai Mara | Tsavo Hall | Amboseli Hall | Aberdare Hall | Venueless | |
|---|---|---|---|---|---|---|---|
| 09:30 - 11:00 | ID - Fredrick Otieno | SH - Benedicta Ohene | SC - Yair | RA - ADERAW ANITENEH | VID - PRAGYA PANT | Morning | |
| ID - Lilian Gathoni | SA - IMAN SELEMAN | SC - Marco | VA - ATA FRANCK AKOUETE | ||||
| VS - Caleb Cheruiyot | SC - Peter | ||||||
| VS - Mary Muthee | SA - ABDOULAYE DIALLO | ||||||
| VSA - EMANUEL KOMBE | VS - Elijah Karanja | ||||||
| VSA - NIKHIL RATHY RAMACHANDRAN | |||||||
| 11:00 - 11:30 | Tea break | ||||||
| 11:30 - 13:00 | ID - Fredrick Otieno | SH - Benedicta Ohene | SC - Yair | SH - ALLAN MBABANI | RA - ADERAW ANITENEH | VID - PRAGYA PANT | |
| ID - Lilian Gathoni | SA - IMAN SELEMAN | SC - Marco | SA - SAJEEVINI SIVAJOTHY | VA - ATA FRANCK AKOUETE | |||
| VS - Mary Muthee | SC - Peter | ||||||
| VSA - EMANUEL KOMBE | SA - ABDOULAYE DIALLO | ||||||
| VS - Elijah Karanja | |||||||
| VSA - NIKHIL RATHY RAMACHANDRAN | |||||||
| 13:00 - 14:30 | Lunch break | ||||||
| 14:30 - 16:00 | ID - Stacy Achando | SH - KINGSLEY CHIKA CHUKWU | SC - Yair | SH - Johanes Petro Machela | RA - RAVI DWIVEDI | VID - TABUSON SHARIFU NIGO | Afternoon |
| ID - SYLIVIA OPIEBA | SA - ERIN KOESVELD | SC - Marco | SA - MARIAM MASHENI | VA - WANIWROTH SANDRA | |||
| VS - Pamela Thuranira | SC - Peter | ||||||
| VSA - CAROL NABULO | SA - SUNDARALINGAM SUTHAKARAN | ||||||
| VS - Elijah Karanja | |||||||
| VSA - NIKHIL RATHY RAMACHANDRAN | |||||||
| 16:00 - 16:30 | Tea break | ||||||
| 16:30 - 18:00 | ID - Stacy Achando | SH - CHRISTINE | TABUSON SHARIFU NIGO | ||||
| ID - SYLIVIA OPIEBA | SA - WALTER | WANIWROTH SANDRA | |||||
| VS - Pamela Thuranira | |||||||
| VSA - CAROL NABULO | |||||||
Other volunteer roles
- James Magige - Ushering
- Nyambo Nyaki - Ushering
- Dennis Kilonzo - Ushering
- Ruth Wanjiru Muregi - Ushering
- Ndaro Michael - Branding and Printing
- Victor Gitonga - Branding and Printing
- Mitchelle Andauka - Logistics (Matatus)
- Paul Bushoki - Logo Designer
- Brenda Kajuju - Scholars' Accomodation
- Joseph Kathukya - Set-up/Tear Down of Banners
- Arnold Omoja - Set-up/Tear Down of Banners
- Byron Omondi - Set-up/Tear Down of Banners
- Winston Rodney Liech - Social events
- Clarice Ileko Okongo - Social events
- Sylvester Wanina - Social events
- Eben Mlay - Social events
- Jackson Kimani - Social events
- Daisy Kirui - Social events
- Zack Muindi - Video/Photo
- Joshua Ogure - Video/Photo
- Stephene Ogutu - Video/Photo
- Lucy Fondo - Video/Photo
- Hawa Adinani - Volunteer Coordinator
- Priscillah Nganga - Volunteer Coordinator