Talk:WikiProject Uganda/Proposed features/Conventions Workgroup

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Meeting Minutes

Agenda 14-05-2021

Previous week activities and welcoming newcomers.
Meeting chairman election.
Voting on By-laws Memorandum and MapUganda co-operation.
Workshop for Guidelines drafting (24-04-2021) roundup and follow up.
Overview of ongoing activities.
Meeting about international communication and ongoing activities with UG stakeholders.
BBB on OSM as alternative workshop and meeting app.
Scheduling next meeting.

Meeting 07-05-2021

Video meeting through Jitsi. Present: Bert Araali (on osm), Julius (julius ivan26 on osm), Janan (bukenya on osm), Clara (Clara Kerman on osm)

Bert Araali (on osm) Welcomed new users and gave a short introduction to the Workgroup activties and Mode of Operation.
Meeting cancelled due to too many technical problems and most members active on Mapathon (Zambia) by OSM Africa.

Meeting 30-04-2021

Video meeting through Jitsi. Present: Julius (julius ivan26 on osm) Meeting was canceled due to lack of interest. Most memebers where in a Mapathon by MapUganda.

Meeting 23-04-2021

Video meeting through Jitsi. Present: Julius (julius ivan26 on osm),Bert Araali (on osm),Derick (on osm), Becky Candy (on osm)

Bert Araali (on osm) gave highlights of the previous meeting
Meeting Chairman Election Becky Candy (on osm) was elected as a chairman
Bert Araali (on osm) no new votes,only the 4 members voted,voting to be extended and promoted in whatsapp groups and telegram by Julius (julius ivan26 on osm)
Bert Araali (on osm) gave a description of the different topics to be talked about at the workshop on 24-04-2021
Bert Araali (on osm) to follow up after the workshop for comments and feedback to find out how people are comfortable with editing the wiki
Bert Araali (on osm) mention the MapUganda "Merthyr Tidfil, Wales" incident,Bert Araali (on osm) ,communication is needed before doing mapping from the local community where mapping is to be done.
Bert Araali (on osm) talked "[OSM-talk] Hashtags are not sufficient changeset comments" by Frederik Ramm, the HOT hashtag comments given is not enough we need to add what we have done when mapping , Becky Candy (on osm)add instructions to remind mappers about the hashtag comments on the tasking manager projects, Bert Araali (on osm) we should take adding comments on the hashtag or we shall be cut off from mapping.Julius (julius ivan26 on osm) to schedulle a meeting with MapUganda ED Deogratias Kiggudde and Geoffrey (Kateregga1 on osm), Bert Araali (on osm) to follow up with the latter to get the proper time for the meeting to discuss the about the mapping quality in Uganda
Categories guidelines status and overview, No comments
Next public meeting to be held 30/04/2021 by Video, audio and chat on Jitsi. Meeting room will be the same but confirmed 24hrs in advance on talk-ug.

Meeting 16-04-2021

Video meeting through Jitsi. Present: Julius (julius ivan26 on osm),Bert Araali (on osm),Ronald (Ebong C137 on osm), Becky Candy (on osm)

Bert Araali (on osm) gave a round up of the previous weeks meeting and also welcomed the new members to the meeting. New members were "Donitadon / Donition" which failed to communicate in the meeting so we can't add them to the core member list. Last week activities was mainly focused on setting up voting instructions and local voting and proposal templates. About 20 wiki pages were created for better wiki organisation. Activties page was updated, separate page for Umbrella contract and a video for voting.
Meeting chairman election.Bert Araali (on osm) was elected as chairman.
Voting on By-laws Memorandum and MapUganda co-operation. Few votes received (4 approvals from workgroup memebers, 1 opposing global vote (which will be not counted for local approval). More votes are needed so By-laws , Memorandum voting extended to next week 23-04-2021.
Comments + Start Voting of MapUganda co-operation contract. Separate page made for co-operation contract. Anonymised for privacy reasons, originals avaiable through Google Drive to all administrators. Voting opened today and will proceed up to 23-04-2021. Link to page: WikiProject Uganda/Conventions Workgroup/Umbrella co-operation
Workshop for Guidelines drafting (24-04-2021). Ronald (Ebong C137 on osm) will join Julius (julius ivan26 on osm) to schedule, lead and create agenda for the workshop. Bert Araali (on osm) to provide preliminary topics list for agenda by 17-04-2021 and work on videos and presentation as context materials for the workshop. Workshop will focus on creating and editing guidelines, the proposal and voting process and editing practices in Mediawiki (Wikimedia and OSM wiki backbone).
Overview of ongoing activities (new activities page). Category links added for better and convenient acces to proposal pages (guidelines). Ongoing activties updated, workshop for guidelines editing scheduled for 24-04-2021 added.
Overview of Guidelines categories. Page has an imporved layout with overview table and detail sections. Additional sub categories were added for POI's. Becky Candy (on osm) preferres saloon and beuaty related facilties like spas in seprate category: Body car & Beauty will be introduced for these activties. Bert Araali (on osm) asked for more enegaement and feedback from the community as we proceed with the guidelines pages.
Draft of offsets guideline. No progress as Bert Araali (on osm) workload is already high at this time. After the guidelines workshop we hope to engage and involve new and more editors.
Draft of highways guideline. No progress as Bert Araali (on osm) workload is already high at this time. After the guidelines workshop we hope to engage and involve new and more editors.
Scheduling next meeting. Next public meeting to be held 23/04/2021 by Video, audio and chat on Jitsi. Meeting room will be the same but confirmed 24hrs in advance on talk-ug.

Meeting 09-04-2021

Video meeting through Jitsi. Present: Julius (julius ivan26 on osm),Bert Araali (on osm),Joyce (JOYCE MARY on osm),Stella (on osm), Derick (on osm)

Bert Araali (on osm) gave a round up of the previous weeks meeting.
Meeting chairperson election Stella (on osm)
Stella (on osm) gave a review of the agenda and welcomed all attendees for the meeting
Julius (julius ivan26 on osm) with the support of Bert Araali (on osm) (displayed the screen), made a presentation of the draft co-operation contract.
Bert Araali (on osm) shared and discussed the components of the By-Law memorandum for everyone on the meeting. Find details to the bylaws here.
Bert Araali (on osm) shared more knowledge on how to vote and all the parties eligible to vote.
Bert Araali (on osm) discussed the developed financial statement and members agreed that the administration team require financial support to keep the convention group work running.
Voting on By-laws Memorandum started on the 9th April.
Stella (on osm) decided to reach out to Map Uganda board to collect their opinion on the by laws and co-operation contract.
The administrators agreed to sign the contract & memoranda on behalf of the convention group.
Julius (julius ivan26 on osm) proposed that the co-operation contract and bylaws be sent to Map Uganda for review before the actual signing event. The timelines were suggested and included for the exercise.
Bert Araali (on osm) elaborated the voting process.
There was already a vote submitted by --501ghost (talk) at the time.
A review of guidelines categories and members agreed to create a small screen sized layout.
Scheduling next meeting. Next public meeting to be held 23/04/2021 by Video, audio and chat on Jitsi. Meeting room will be the same but confirmed 24hrs in advance on talk-ug.

Meeting 02-04-2021 & 03-04-2021

Video meeting through Jitsi. Present: Julius (julius ivan26 on osm),Bert Araali (on osm),Ronald (Ebong C137 on osm), Stella (on osm), Derick (on osm), Joyce (JOYCE MARY on osm), Rehema (Rehema Nakibuuka on osm), Becky Candy (on osm)

Bert Araali (on osm) gave a round up of the previous weeks meeting and also welcomed the new members to the meeting.
Bert Araali (on osm) was chosen as the chairman of the meeting
Julius (julius ivan26 on osm) postponed previous MoM to next week. Bert Araali (on osm) will add links to Workgroup convention pages on Uganda template.
Bert Araali (on osm) requested for comments on By-laws Memorandum. No attendants have comments and asked to proceed to voting. Stella (on osm) asked for separate ongoing actions page - accepted. Weekly reminders will be send for ongoing activties.
It was suggested to promote the Logo contest on OSM Africa. Action: Bert Araali (on osm).
Julius (julius ivan26 on osm) & Bert Araali (on osm) will make draft co-operation contract with MapUganda.
Bert Araali (on osm) gave an update of the Draft of Guideline groups & roadmap ( https://wiki.openstreetmap.org/wiki/WikiProject_Uganda/Conventions-Categories ). LAyout improvements were made and Offsets category (high priority due to recent map damages) was added.
Joyce (JOYCE MARY on osm) & Becky Candy (on osm) asked for more clarifications on the Offsets of satellite imagery. Bert Araali (on osm) gave a mini workshop explaining following issues:
- Obtaining the correct offset for imagery is the first and most important action before starting to map;
- Always assume the imagery is mis-alligned, not the OSM map;
- Installation of JOSM plugin and use of the Imagery Offset Database & Imagery Offset Database QuickStart;
- Difference between calibration polygons and imagery offsets;
- Examples of satellite imagery defects in Uganda(mis-allignments, gaps, stretches in Maxar and Bing) were shown.
- Manual offsetting with on the ground truth (roads, building footprints) when using iD editor or missing Imagery Offset Database points. Bing is NOT the gold standard for offsets, only ground truth shall be regarded as standard (GPS) according to Global OSM guidelines;
- Distribution shown with Imagery Offset Database points map (71 out of 12000 required) in Uganda. Mostly Kampala / Entebbe and Mount ELgon - Tororo. 5 to 15 km radius to be used depending on mountainousness of the terrain. Use topography layer or 3D terrain map F4 3D webapp OSM map demo.
- Joyce (JOYCE MARY on osm) offered to supply Land surveyor calibration points in Excel. Bert Araali (on osm) will investigate if they can be used in OSM.
- New calibration points can be established using alignment with GPS tracks (field data), Mapillary, OpenStreetCam/Kartaview and Strava. Help on request by experienced mappers (Workgroup), MapUganda or HOTOSM project managers.
- Ronald (Ebong C137 on osm) asked how to offset and calibrate custom aerial imagery. Bert Araali (on osm) referred to PicLayer JOSM plugin and Rectified Image JOSM Plugin.
Bert Araali (on osm) suggested to organise a Guidelines draft workshop. To be planned when draft for Offsets and Highways is ready.
Workshops will be held online, with local groups @MapUganda or users premises (Bert Araali (on osm) offered to host from his home).
Next public meeting to be held 09/04/2021 by Video, audio and chat on Jitsi. Meeting room will be the same but confirmed 24hrs in advance on talk-ug.

Meeting 26-03-2021

Video meeting through Jitsi. Present: Julius (julius ivan26 on osm),Bert Araali (on osm),Ronald (Ebong C137 on osm), Morish (Awania Morish on osm)

Bert Araali (on osm) gave a round up of the previous weeks meeting and also welcomed the new members to the meeting.
Julius (julius ivan26 on osm) was chosen as the chairman of the meeting
Julius (julius ivan26 on osm) gave an update on the Telegram group change and copying history. The telegram group was modified from an audio channel to one which supports sharing all forms of media from the participants. Bert Araali (on osm) successfully copied all the chat history from the Whatsapp group to the Telegram group
Bert Araali (on osm) informed that in order to use the matrix feature to connect the Whatsapp and Telegram groups, a new telephone line is required in order to link the two channels.
Bert Araali (on osm) gave an update of the Draft of Guideline groups & roadmap ( https://wiki.openstreetmap.org/wiki/WikiProject_Uganda/Conventions-Categories ). The initial table was designed inform of three columns that is:
- The first column lists the categories and sub categories that we want to make guidelines;
- The second column describes current practise in Uganda and the issues with the current mapping;
- The third column describes the statistics and the current state of the Uganda Map.
From the highway category, there was need to use the highway tag Africa and EA tag table to make a unique tagging system for Uganda and also to link the Highway tag system of UNRA to that of OSM. The highway category was given a high priority because of the various highlighted issues with mapping and tagging the highways in Uganda.
The building category was given a low priority because of the fewer issues that were observed while mapping and tagging the buildings
The points of interest needed to be divided into various sub categories and various inconsistencies were observed in the tagging of the points of interest.
Bert Araali (on osm) shared an idea to the members present of creating a presentation about one of the categories to the members in the meeting so as to identify problems facing that category and also share ideas about the category. This idea was readily welcomed by the members present.
The land use and natural features category were given a medium priority especially due to the difference in mapping both urban and rural areas.
Water features were given a high priority because of the various issues that arise with editing them, especially large water bodies like Lake Victoria that are shared by various countries.
Administrative boundaries were given a high priority especially the district boundaries while the parish and village administrative boundaries wee given a medium priority.
Status of MapUganda as umbrella organisation. Julius (julius ivan26 on osm) said that MapUganda is willing to be the umbrella organisation and to offer assistance where necessary.
Julius (julius ivan26 on osm) with the assistance of Bert Araali (on osm) would develop a draft co-operation with MapUganda.
Next public meeting to be held 02/04/2021 by Video, audio and chat on Jitsi. Meeting room will be the same but confirmed 24hrs in advance on talk-ug.

Meeting of 19-03-2021

Video meeting through Jitsi. Present: Geoffrey (Kateregga1 on osm), Julius (julius ivan26 on osm),Bert Araali (on osm), Stella (on osm), Maria (on osm), Derick (on osm).

Bert Araali (on osm) as administrator welcomed new members with a summary what the intentions of the workgroup are and it's code of conduct (UG-OSM Guidelines and Training Workgroup - Charter). Summarized the previous meeting and activities.
Derick (on osm) was chosen as the chairman of the meeting.
Bert Araali (on osm) Confirmed setting up the WhatsApp group (UG-OSM Guides & Training on WhatsApp) and members joining.
Julius (julius ivan26 on osm) Confirmed setting up the Telegram group (UG-OSM GUIDES AND TRAINING on Telegram). Post meeting note: group link changed after changing from broadcast/voice to chat group. Administrator(s) will copy history from WhatsApp to Telegram. Summaries on OSM talk-ug ([]) on a regular basis. SIgnal will be no longer pursued, not popular in UG.
Bert Araali (on osm) Clarified an initial plan to define OSM Tagging and Mapping Groups to organise proposals/guidelines, gather statistics and define priorities. A roadmap for defining, editing and voting on UG guidelines. Establishing supportive training materials and promotion. He accepted request from the community to list this summary on an overview wiki page so it can be discussed, extended/improved in the coming weeks.
Bert Araali (on osm) Requested to assign additional administrators: Julius (julius ivan26 on osm) will be added as wiki administrator (joining Bert Araali (on osm)). Derick (on osm) as group moderator &admin for WhatsApp (joining Bert Araali (on osm)) and Telegram (joining Julius (julius ivan26 on osm)).
Bert Araali (on osm) Requested to start formalisation of the cooperation with MapUganda as umbrella organisation. Community confirmed the proposed chapter can be used and a draft financial plan for working costs. Start negotiations with MapUganda ED Deogratias Kiggudde. Bert Araali (on osm) accepted.
Bert Araali (on osm) Suggested to the chairman to make the meeting minutes. MM is preferred to be made by the chairman if he has the resources and wiki skills.
The meeting attendants confirmed to proceed with weekly meetings on Fridays. Time to be rescheduled from 14:00 ETA to 19:00 EAT so we don't interefere with other group meetings and allow more people to join after working hours.

Next meeting: 26-03-2021 @ 19:00 EAT on Jitsi. Meeting room and agenda will be pre-announced on our communication channels. --Bert Araali (talk) 12:53, 19 March 2021 (UTC)

Meeting of 12-03-2021

Video meeting through Jitsi. Present: julius ivan26 (on osm, edits, contrib, heatmap, chngset com.), Bert Araali (on osm, edits, contrib, heatmap, chngset com.), Ebong C137 (on osm, edits, contrib, heatmap, chngset com.)

Bert Araali (on osm, edits, contrib, heatmap, chngset com.) summarized the previous meeting and activities of last week: no comments on the workgroup founding proposal had been received by the start of the meeting. therefore we may have to personally reach out to the members and invite them for reviews:
julius ivan26 (on osm, edits, contrib, heatmap, chngset com.) was chosen as the chairman of the meeting:
Bert Araali (on osm, edits, contrib, heatmap, chngset com.) started by expressing a need to implement communication mechanisms for reaching out to members. He suggested free and open-source channels that could easily be accessed by the wider osm community members. The Jitsi platform was suggested for regular meetings, Whatsapp, Telegram, and Signal platforms were also suggested for regular communications.
Ebong C137 (on osm, edits, contrib, heatmap, chngset com.) seconded the idea of using Whatsapp to communicate with members and suggested that since Signal is a fairly new platform it may not readily be embraced by the community members especially in Uganda.
julius ivan26 (on osm, edits, contrib, heatmap, chngset com.) welcomed the idea as a means of reaching out to the wider osm community in Uganda.
Bert Araali (on osm, edits, contrib, heatmap, chngset com.) suggested to create a Whatsapp group while julius ivan26 (on osm, edits, contrib, heatmap, chngset com.) would create a Telegram group and send out links for the members to join.

Next public meeting to be held 19/03/2021 by Jitsi UG Workgroup Meeting. Meeting room will be the same confirmed 24hrs in advance on OSM and working group channels. --Bert Araali (talk) 12:53, 19 March 2021 (UTC)

Meeting of 05-03-2021

Video meeting through Jitsi. Present: Mbabani Allan (on osm, edits, contrib, heatmap, chngset com.), Bert Araali (on osm, edits, contrib, heatmap, chngset com.), Derick - MapUganda member

New attendant Derick introduced himself as a MapUganda member.Bert Araali (on osm, edits, contrib, heatmap, chngset com.) voluntary acted as chairman;
Bert Araali (on osm, edits, contrib, heatmap, chngset com.) summarized the previous meeting and activities of last week: draft Uganda Conventions Workgroup wiki page, invite for review through talk-ug and talk-Africa, MapUganda / HOTOSM members active in the New Cities projects were directly contacted through OSM mail messages, including MapUganda founders and current board chairman. No remarks have been forwarded sofar, explicit interest was received from MapUganda board and founders.
We identified that the short notice might be the cause of not receiving any comments yet. It will be prolonged at least to the next week and re-evalated for further extension, depending on the response.
following actions will be taken to encourage and engage the community: the Working Group Administrator will send a reminder and provide a link to his personal email address that is linked to his OSM account. Mbabani Allan (on osm, edits, contrib, heatmap, chngset com.) offered to use his connections in the youthmappers community to engage them to participate. This is welcomed and appreciated by the Working Group.

Next public meeting to be held 12/03/2021 by Video, audio and chat on Jitsi. Meeting room will be the same but confirmed 24hrs in advance on talk-ug. --Bert Araali (talk) 12:53, 5 March 2021 (UTC)

Meeting of 26-02-2021

Video meeting through Jitsi. Present: julius ivan26 (on osm, edits, contrib, heatmap, chngset com.), ngumenawesamson (on osm, edits, contrib, heatmap, chngset com.), Ebong C137 (on osm, edits, contrib, heatmap, chngset com.), Mbabani Allan (on osm, edits, contrib, heatmap, chngset com.), Ronald Tumusiime (on osm, edits, contrib, heatmap, chngset com.), Bert Araali (on osm, edits, contrib, heatmap, chngset com.)

All attendants introduced themselves.julius ivan26 (on osm, edits, contrib, heatmap, chngset com.) voluntary acted as chairman;
julius ivan26 (on osm, edits, contrib, heatmap, chngset com.) expressed the interest from MapUganda to involve Bert Araali (on osm, edits, contrib, heatmap, chngset com.) in their training programs for "detailed and micro-mapping";
Bert Araali (on osm, edits, contrib, heatmap, chngset com.) explained what he considered as general - detailed - micro-mapping and that a key asset missing in Uganda are local tagging guidelines. The global guidelines are to confusing, often incomplete and divers and need to be localised. Good practise in this is to inviolve the local community and start an OSM compliant open workgroup. Was acknowledged by the other members as a valid proposal.
Bert Araali (on osm, edits, contrib, heatmap, chngset com.) expressed he is willing to spend some time on it and provide guidance as in how to write and handle proposals and OSM wiki pages. However he lacks mostly sufficient resources to facilitate this and more writers are needed. julius ivan26 (on osm, edits, contrib, heatmap, chngset com.) expressed that facilitation is possible from MapUganda and will take it up with his contacts their. That there are a number of people available from MapUganda with wiki training confident enough to help in wrting proposals.
Bert Araali (on osm, edits, contrib, heatmap, chngset com.) expressed that to make this a succes a fully open and participating group is necessary, using all the tools provided by OSM and the talk-ug to report and engage the community. Confirmed by all members.
Bert Araali (on osm, edits, contrib, heatmap, chngset com.) volunteered as wiki administrator and to write a workgroup founding proposal.Accepted by all.
julius ivan26 (on osm, edits, contrib, heatmap, chngset com.) volunteered to engage more MapUganda members.

Next public meeting to be held 05/03/2021 by Video on Jitsi. --Bert Araali (talk) 11:31, 4 March 2021 (UTC)